Reaching out to a hiring manager on LinkedIn can be a powerful way to take your job search into your own hands. Unlike traditional job applications where you submit your resume and wait for a response, directly contacting a hiring manager gives you the opportunity to make a lasting impression, highlight your skills, and express your genuine interest in a role.
However, there is a right way and a wrong way to approach this. You want to come across as professional and respectful, while still being confident and clear about your intentions. In this guide, we’ll cover the step-by-step process of how to reach out to a hiring manager on LinkedIn, the do’s and don’ts, and how to follow up effectively.
Why Contact a Hiring Manager on LinkedIn?
Contacting a hiring manager on LinkedIn offers several advantages:
- Increased Visibility: Instead of getting lost in the sea of online applications, reaching out directly ensures that your message and resume land in front of the person who matters.
- Networking Opportunities: Even if you don’t get the job, connecting with a hiring manager can expand your professional network and potentially lead to future opportunities.
- Demonstrating Initiative: By reaching out, you show that you’re proactive, serious about the role, and willing to go the extra mile to make an impression.
Before diving into the message itself, make sure you have a solid approach that includes research, personalization, and respect for the hiring manager’s time.
Step 1: Do Your Research
Before reaching out to a hiring manager, it’s crucial to do your homework:
- Identify the Right Person: Use LinkedIn to find the hiring manager for the specific role you’re interested in. If this information isn’t listed in the job posting, look for the person in charge of the department or HR.
- Understand Their Role and Background: Review the hiring manager’s LinkedIn profile to get an idea of their responsibilities, background, and experience. This can give you insights into what they value and how to craft your message.
Researching the company is just as important. Make sure you understand the company’s mission, culture, and goals so that your outreach aligns with their needs.
Step 2: Optimize Your LinkedIn Profile
Before reaching out to a hiring manager, ensure that your LinkedIn profile is polished and professional. They may check your profile after receiving your message, so it’s essential to make a great first impression.
- Update Your Headline: Your LinkedIn headline should quickly communicate what you do and your area of expertise. Use keywords relevant to the job you’re applying for.
- Use a Professional Photo: A professional profile picture is crucial. Ensure your photo is clear, with good lighting, and business-appropriate attire.
- Write a Compelling Summary: Your LinkedIn summary should briefly highlight your key skills, achievements, and what you’re looking for in your career.
- List Relevant Experience: Make sure your work experience, education, and skills are up to date and tailored to the roles you’re interested in.
Having a strong LinkedIn profile can increase your credibility and make it more likely that the hiring manager will take your message seriously.
Step 3: Crafting Your Message
The key to a successful LinkedIn outreach is personalization. A generic message won’t stand out and may even be ignored. Here’s how to craft an effective message when reaching out to a hiring manager.
Subject Line
The subject line is crucial as it determines whether the recipient will open your message. On LinkedIn, you don’t necessarily have a separate subject line like email, but the opening line of your message should act as a hook.
- Example: “Interested in [Job Title] at [Company Name] – Bringing [Your Key Skill] to the Role”
Greeting
Start with a polite and professional greeting. Address the hiring manager by their name.
- Example: “Hi [First Name],”
The Introduction
In your first sentence, introduce yourself and mention the role you’re interested in. Be clear and concise.
- Example: “I hope you’re doing well. My name is [Your Name], and I’m reaching out because I noticed the opening for a [Job Title] at [Company Name]. I’m excited about the opportunity to apply my experience in [relevant skill or industry].”
The Personalization
This is where your research pays off. Mention something specific about the company or the hiring manager’s role to show that you’ve done your homework.
- Example: “I’ve been following [Company Name] for a while and admire how you’re addressing [specific industry challenge or recent accomplishment]. I believe my experience in [related field] aligns well with the company’s mission, and I’d love the chance to contribute.”
The Value Proposition
Highlight how you can bring value to the company or solve a problem they’re facing. This is where you briefly showcase your skills and relevant experience.
- Example: “With over [X years] of experience in [your field], including working on [specific projects or tasks], I’ve developed skills in [mention 2-3 relevant skills] that would allow me to make an immediate impact in this role.”
Call to Action
Politely express your desire to discuss the role further, but be respectful of their time. Avoid coming off as pushy.
- Example: “If possible, I’d love to connect for a brief conversation to learn more about the role and discuss how my background could contribute to your team’s success. Thank you for considering my application, and I hope to hear from you soon.”
Closing
End with a polite and professional closing statement.
- Example: “Thank you for your time and consideration. Best regards, [Your Full Name]”
Sample Message
Here’s an example of how the full message might look:
Subject: Interested in Marketing Manager Role at XYZ Corp – Bringing Digital Marketing Expertise
Hi Sarah,
I hope you’re doing well. My name is Jane Doe, and I’m reaching out because I saw the opening for a Marketing Manager at XYZ Corp. I’m excited about the opportunity to apply my experience in digital marketing to help drive growth at a company that I’ve long admired.
I’ve been following XYZ Corp’s innovative work in the e-commerce space, especially the recent launch of your sustainability campaign. With over 5 years of experience in leading digital marketing strategies for tech companies, I’ve developed a strong skill set in SEO, content marketing, and social media strategy, which I believe aligns with the needs of your team.
If possible, I’d love to connect for a brief conversation to discuss how my background could contribute to XYZ Corp’s marketing goals. Thank you for considering my application, and I look forward to hearing from you.
Best regards,
Jane Doe
Step 4: Following Up
If you don’t receive a response within a week or two, it’s appropriate to send a polite follow-up message. Keep the tone respectful and non-intrusive.
- Follow-Up Example: “Hi [First Name], I wanted to follow up on my previous message regarding the [Job Title] position at [Company Name]. I’m very interested in the role and would appreciate the opportunity to discuss how my experience could contribute to your team’s success. Thanks again for your time!”
Step 5: Be Patient and Respectful
Not every hiring manager will respond to your message, and that’s okay. Avoid sending multiple follow-ups or coming across as too aggressive. If you don’t get a response, continue applying for other roles and networking on LinkedIn.
Conclusion
Reaching out to a hiring manager on LinkedIn can give you a competitive edge in the job search process. By doing your research, personalizing your message, and demonstrating the value you bring, you can make a positive impression that increases your chances of standing out from other applicants. Always remember to maintain professionalism, respect the hiring manager’s time, and be patient as you await a response.